![Pee Dee Community Action Partnership](https://cdn.unnanu.com/companylogo/7019dd82-d31a-4e46-93b3-c3a3a4d79b6a.png)
Administrative Assistant
Pee Dee Community Action Partnership ·California City, CAClosing in
$40 - $40 Hourly
Term:Full timePart timeWork:OnsiteRemote
Type:Employee
The administrative assistant will provide administrative and clerical support to ensure efficient operation of the office. The role will involve supporting managers and employees through a variety of tasks related to organization and communication.
**Responsibilities:**
1. **Managing Communication:**
- Handling incoming calls and correspondence, directing inquiries as appropriate.
- Drafting and sending emails, memos, and other communications on behalf of managers.
2. **Scheduling and Coordination:**
- Managing calendars and scheduling appointments, meetings, and events.
- Coordinating travel arrangements and accommodations for managers and staff when necessary.
3. **Document Preparation and Management:**
- Creating and editing documents, reports, and presentations.
- Maintaining filing systems, both electronic and physical, ensuring documentation is organized and accessible.
4. **Office Operations:**
- Greeting visitors and directing them to the appropriate person or department.
- Ordering office supplies and maintaining inventory levels.
- Ensuring the office environment is organized and conducive to productivity.
5. **Supporting Teams:**
- Assisting with project coordination and tracking progress.
- Collaborating with other administrative staff to support various projects and initiatives.
6. **Miscellaneous Administrative Tasks:**
- Handling confidential information with discretion.
- Performing occasional research or data analysis tasks as needed.
**Qualifications:**
- Proven experience as an administrative assistant or relevant administrative role.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving skills.
- High school diploma; additional qualifications as an Administrative assistant or Secretary are a plus.
**Responsibilities:**
1. **Managing Communication:**
- Handling incoming calls and correspondence, directing inquiries as appropriate.
- Drafting and sending emails, memos, and other communications on behalf of managers.
2. **Scheduling and Coordination:**
- Managing calendars and scheduling appointments, meetings, and events.
- Coordinating travel arrangements and accommodations for managers and staff when necessary.
3. **Document Preparation and Management:**
- Creating and editing documents, reports, and presentations.
- Maintaining filing systems, both electronic and physical, ensuring documentation is organized and accessible.
4. **Office Operations:**
- Greeting visitors and directing them to the appropriate person or department.
- Ordering office supplies and maintaining inventory levels.
- Ensuring the office environment is organized and conducive to productivity.
5. **Supporting Teams:**
- Assisting with project coordination and tracking progress.
- Collaborating with other administrative staff to support various projects and initiatives.
6. **Miscellaneous Administrative Tasks:**
- Handling confidential information with discretion.
- Performing occasional research or data analysis tasks as needed.
**Qualifications:**
- Proven experience as an administrative assistant or relevant administrative role.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving skills.
- High school diploma; additional qualifications as an Administrative assistant or Secretary are a plus.