Receptionist

Guggenheim Partners LLC · Florida City, FLClose:
$33 - $33 HOUR
Term:Full timePart timeWork:Remote
Type:Employee
The receptionist is responsible for managing the front desk area, greeting visitors, handling incoming calls, and performing various administrative tasks. This role requires excellent communication skills, a professional demeanor, and the ability to multitask in a fast-paced environment.


Key Responsibilities:

  1. Front Desk Management:

    • Greet and welcome visitors, ensuring they sign in and are directed to the appropriate personnel or department.
    • Maintain a clean and organized reception area.
  2. Telephone and Communication:

    • Answer, screen, and forward incoming phone calls in a polite and efficient manner.
    • Take and relay accurate messages as needed.
  3. Administrative Support:

    • Manage incoming and outgoing mail and packages.
    • Schedule and coordinate appointments and meetings.
    • Assist with the preparation of meeting rooms and catering arrangements.
  4. Data Entry and Record Keeping:

    • Maintain and update contact lists, databases, and visitor logs.
    • Handle basic data entry tasks as required.
  5. Customer Service:

    • Provide information and assistance to visitors and callers in a courteous and helpful manner.
    • Address customer inquiries and complaints, escalating issues to appropriate staff when necessary.
  6. Office Supplies and Equipment:

    • Monitor and order office supplies, ensuring stock levels are maintained.
    • Operate and maintain office equipment, such as copiers, printers, and fax machines.
  7. Security and Compliance:

    • Ensure compliance with security and safety procedures, including visitor identification and access control.
    • Maintain confidentiality of sensitive information.
  8. Other Duties:

    • Assist with special projects and other administrative tasks as assigned.

Qualifications:

  • Education: High school diploma or equivalent; some college or specialized training preferred.
  • Experience: Previous experience as a receptionist, front desk representative, or in a similar role is preferred.
  • Skills:
    • Excellent verbal and written communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
    • Strong organizational and multitasking abilities.
    • Professional appearance and demeanor.
    • Ability to handle sensitive information with discretion.
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