Receptionist
Guggenheim Partners LLC · Florida City, FLClose:
$33 - $33 HOUR
Term:Full timePart timeWork:Remote
Type:Employee
The receptionist is responsible for managing the front desk area, greeting visitors, handling incoming calls, and performing various administrative tasks. This role requires excellent communication skills, a professional demeanor, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
- Front Desk Management:
- Greet and welcome visitors, ensuring they sign in and are directed to the appropriate personnel or department.
- Maintain a clean and organized reception area.
- Telephone and Communication:
- Answer, screen, and forward incoming phone calls in a polite and efficient manner.
- Take and relay accurate messages as needed.
- Administrative Support:
- Manage incoming and outgoing mail and packages.
- Schedule and coordinate appointments and meetings.
- Assist with the preparation of meeting rooms and catering arrangements.
- Data Entry and Record Keeping:
- Maintain and update contact lists, databases, and visitor logs.
- Handle basic data entry tasks as required.
- Customer Service:
- Provide information and assistance to visitors and callers in a courteous and helpful manner.
- Address customer inquiries and complaints, escalating issues to appropriate staff when necessary.
- Office Supplies and Equipment:
- Monitor and order office supplies, ensuring stock levels are maintained.
- Operate and maintain office equipment, such as copiers, printers, and fax machines.
- Security and Compliance:
- Ensure compliance with security and safety procedures, including visitor identification and access control.
- Maintain confidentiality of sensitive information.
- Other Duties:
- Assist with special projects and other administrative tasks as assigned.
Qualifications:
- Education: High school diploma or equivalent; some college or specialized training preferred.
- Experience: Previous experience as a receptionist, front desk representative, or in a similar role is preferred.
- Skills:
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Professional appearance and demeanor.
- Ability to handle sensitive information with discretion.