Administrative Associate

Guggenheim Partners LLC ·Nebraska City, NEClosing in
$33 - $33 Hourly
Term:Full timePart timeWork:Remote
Type:Employee
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The Administrative Agent Support provides essential administrative and clerical support to ensure efficient operation of the office. This role involves handling a variety of tasks to facilitate the smooth functioning of the business, supporting managers, employees, and office visitors.


Responsibilities:

  • Administrative Support:

    • Manage and route phone calls appropriately.
    • Greet and assist visitors with inquiries.
    • Schedule and coordinate meetings, appointments, and travel arrangements.
    • Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
  • Office Management:

    • Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
    • Ensure operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
  • Record Keeping:

    • Maintain an efficient filing system for both electronic and hard copy documents.
    • Update and maintain office policies and procedures.
  • Financial Administration:

    • Assist in the preparation of regularly scheduled reports.
    • Reconcile and process expense reports.
    • Support budgeting and bookkeeping procedures.
  • Customer Service:

    • Address customer inquiries and provide accurate information or direct them to the appropriate person.
    • Assist in resolving administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

Requirements:

  • Education and Experience:

    • High school diploma or equivalent; Associate's degree or higher preferred.
    • Proven administrative or assistant experience.
  • Skills:

    • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
    • Excellent time management skills and the ability to prioritize work.
    • Attention to detail and problem-solving skills.
    • Strong organizational skills with the ability to multi-task.
    • Excellent written and verbal communication skills.
  • Personal Attributes:

    • Professional demeanor and appearance.
    • Ability to work independently and as part of a team.
    • Reliability and punctuality.
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